TriNet Expense supports the ability to create custom locations. Once set up, each user can be assigned a location to track their spending or billable time entries. Adding a location will allow users to select the location for each expense or billable time entry. Or an Admin can assign users to a location, so it defaults to their entries.
To add a new location, go to Settings > Company Settings > Locations. On the Location Settings page, choose "Company Custom Data..." from the drop-down list. Then click the Add button and enter in the location name.
If your locations have sub-locations, choose the parent location as the parent, and enter in a new location as the child.
Once you have successfully set up your locations, you can assign users to a location, so it defaults on all their expenses (or billable time entries) created. Or users will simply be able to select and associate an expense (or billable time entry) to a particular location.
Go to Settings > under the blue Company Settings menu > select Manage Users.
Find the user's email address and click on it (blue hyperlink) > you will be taken to the Edit User page. Next, select the location from the drop-down list you would like to be the default for that user.
If a location is assigned to a user, it will auto-fill for every new expense created by the user in TriNet Expense.