The Activity Based User status allows infrequent users of TriNet Expense Management to utilize the application and only be charged when they submit an expense report.
Any expense report submitted by an Activity Based user will have an additional $15 fee per expense report submitted. We recommend assigning Activity based usage to any users that may not be submitting expense reports monthly. At the end of the month, we will calculate the total of submitted expense reports (not counting any recalled reports) from the activity users and bill you for the submitted reports on your next billing period.
What is the difference between an Activity Based User vs. Subscription User?
Activity Based Users do not have the same permissions as Subscription Users. Activity Based Users can view company policy violations when submitting their report, but they cannot view any company policy violations committed by other users when approving reports. Activity Users are unable to have the role of Company Bookkeeper, Company Admin or Company Owner. Activity Users are unable to export reports to accounting software.
Activity Users can have their expense reports submitted for reimbursement to TriNet Direct Pay and TriNet Payroll, if the company has set up the integration.
If your user requires all the permissions above, then we recommend setting up this user with the Subscription User type. You can learn more about how to set up an employee with the subscription user type by reviewing this page.