TriNet Expense supports the ability to differentiate what should be owed to an employee, contractor, etc and what should be owed back to the company (typically a corporate card).
For starters, if you are using our automatic credit card import for a corporate card, you can check the box that says "Company pays this card (Non-Reimbursable)" and all expenses imported with be downloaded as non-reimbursable expenses. The CSV import option also allows the expenses to be marked as non-reimbursable.
If you are manually entering in an expense online and the expense is non-reimbursable, you can click the drop down "Non-Reimbursable".
On our mobile apps, we use the term "pre-paid", which is equivalent to non-reimbursable.
Once you create an expense report, we will display the total amount of the report, the amount pre-paid (non-reimbursable) and the amount due to the employee. Our premium template will also display this data.
When exporting data from ExpenseCloud, the following export methods supports reimbursable vs. non-reimbursable.
1. NetSuite - Supports spliting up the reimbursable and non-reimbursable expenses
2. Intacct - Supports spliting up the reimbursable and non-reimbursable expenses
3. QuickBooks (Desktop & Online) - Supports spliting up the reimbursable and non-reimbursable expenses
4. CSV - Created a column for reimbursable and non-reimbursable amounts