TriNet Expense has been an Intacct Ready Partner since 2009. Currently, there are two export methods available to TriNet Expense users when submitting expense reports to Intacct:
Method One: Users submits to Intacct Time & Expense as an unapproved report, leveraging the standard approval process within Intacct. (Reimbursable expenses only)
Method Two: Submit to Intacct as an approved expense report (directly recording to the Intacct Accounts Payable, Cash Management or/and Time & Expense based on reimbursable state of the expense within the report), utilizing TriNet Expense's built in approval and policy enforcement process. This process requires the final TriNet Expense approver to have administrative rights within Intacct.
Note - If your employees have Non-Reimbursable expenses (typically coming from a corporate credit card), then we suggest you utilize Method Two. Intacct's Time & Expense does not support non-reimbursable expenses.
See here for instructions to set up Intacct.
Either method is determined by the report status in TriNet Expense and if the proper Intacct credentials have been set up. If the report is in an unsubmitted state (unapproved) within TriNet Expense and sent to Intacct, it will leverage Method One. If the report is in an approved state within TriNet Expense it will leverage Method Two. Both methods are premium features and require an expense license.
Using both methods, TriNet Expense supports importing all the customers and projects from Intacct and adding them to each expense entry. When the expenses are sent back to Intacct, each expense recorded will list the customer and project, including if the expense was billable. With this data, invoices can quickly be generated in Intacct. See here to set up.
Data Fields Supported:
* Users can select the Intacct Department, Location and Class at each expense line item in TriNet Expense. If the users does not select the Location, Department and Class fields, TriNet Expense will automatically use the default value in Intacct for the user's account. Additionally, non-reimbursable expenses sent to accounts payable as a Bill will show the employee submitting the expense report department and location.