Expense reports can be exported to Intacct by clicking the submit button directly within an expense report (the Intacct option must be selected from the drop-down list) Additionally, the report can be submitted via our iPhone and Android mobile apps using Method One.
Please see here for explanation of Export Via Method One and Two
In a few seconds, TriNet Expense will export the expense report to Intacct. Using Method One, users will find a new expense report created in Intacct Time & Expense with all their expenses. The report is automatically submitted for approval within Intacct Time and Expense. Using Method Two, the report is considered approved and already recorded to either Accounts Payable/Cash Management or Time & Expense depending on the reimbursable state of the expenses. The report will contain all the expense line items that were in the TriNet Expense report.
Using Methods Two, expense sent to Intacct are split based on their reimbursable state. All reimbursable expenses (owed to the employee) are recoded into Time & Expense, payable to the employee. The expense report is recorded as an approved report. All non-reimbursable expenses are recorded as either 1) a bill to the Accounts Payable module under the vendor chosen at export (ie. American Express Corporate Card) or 2) a credit card (typically a corporate card) within the Cash Management module. The state of the report is also considered approved.
Note: If you use Method Two and do not plan on using Intacct's internal approval within Time & Expense, each employee manager must be left empty in order for the auto-approval to take place.
The administrator has the ability to change the date of the expense report being submitted. Ex. If a user submitted a report on August 19th and Admin is submitting to Intacct on August 21st, the Admin now has the option of choosing August 19th as the posting date.
