When you move an applicant's workflow status to one of the Hired statuses, you will have the option to export a new hire's information into HR Passport so a record can be automatically created.
To start the process, change the candidate's workflow status. Go to the applicant's page and click on the current workflow status listed, under "Workflow Status". A drop down window will display with the various workflow statuses. Click on the appropriate Hired status.
When you click on one of the Hired statuses, the "Export To Passport" modal will display. Enter the new hire's start date. Then, click on "Create New Record".
Also, all users on the hiring team within TriNet Hire will receive "Your Candidate has been Hired" notification.
All employees with the HR Authorizers role, listed within HR Passport, will receive a "HR Passport Workflow Notification" email to complete the process.
Once you log into your HR Passport account, go to your "WORK INBOX" and select "New Hires Not Submitted". You will see the new hire's name listed. Select the new hire and click "Continue
Enter any additional new hire information.
***If you need assistance with the steps in HR Passport, please contact your Client Service Associate.