TriNet Expense supports the ability to import and map TriNet Expense categories with NetSuite Expense Categories and General Ledger Categories.
(Note: Once you set up the mapping between NetSuite categories and TriNet Expense categories, the mapping will be applied to all expense reports upon export. Users do not have visibility to the Integration Mapping page.)
Import and Map Categories
1. Go to Settings > Personal Settings > Integration Mapping.
(Note: Your integration NetSuite needs to be set up first. If you have not done, follow the setup instructions and then return to this Help Topic)
2. Select the Sync Now button to gather your latest Expense and General Ledger categories from Netsuite.
3. After your categories are synchronized, map the TriNet Expense category (left column) with your Netsuite Expense Categories (middle column) and General Ledger Expense Categories (right column) by clicking on the category line and using the drop-down.
Expense Categories = The account reimbursable expenses will be mapped to in Nestuite.
General Ledger Expense Categories = The account non-reimbursable expenses will be mapped to.
Using the image below as an example. If a report contains the TriNet Expens Category "Airfare" when the report is exported to Netsuite it will map to the account Travel - Airfare if the expense is non-reimbursable. If the expense is reimbursable it will map to the General Ledger Expense Categories 6600 Travel-Air.
TriNet Expense allows the import of Expense Categories, Fixed Assets, Costs of Goods Sold, and Other Current Assets.
Using the image below as an example. If a report contains the TriNet Expens Category "Airfare" when the report is exported to Netsuite it will map to the account Travel - Airfare if the expense is non-reimbursable. If the expense is reimbursable it will map to the General Ledger Expense Categories 6600 Travel-Air.
TriNet Expense allows the import of Expense Categories, Fixed Assets, Costs of Goods Sold, and Other Current Assets.
Other Setup Considerations
Default Category
If one of your categories in the Netsuite Expense Categories (middle column) is blank, TriNet Expense will use the default category selected in the drop-down as the account to map the reimbursable expense to upon export.
Default Category
If one of your categories in the Netsuite Expense Categories (middle column) is blank, TriNet Expense will use the default category selected in the drop-down as the account to map the reimbursable expense to upon export.
Default GL Account
If one of your categories in the General Ledger Expense Categories (right column) is blank, TriNet Expense will use the Default GL Account selected in the drop-down as the account to map the non-reimbursable expense to upon export.
Default Vendor
When exporting a report to Netsuite as a bill, the Vendor selected in the drop-down will be the first Vendor to appear in the list to assign the bill to. The vendors are only visible when reports are being exported to Netsuite.